At first blush, Robert C. Pozen doesn't seem like an extreme kind of guy.
He doesn't BASE jump, BMX bike or bodyboard.
Instead, he has simultaneously taught a full load at Harvard Business School and served as executive chairman at MFS Investment Management in Boston, written six books and hundreds of articles and raised two children with his wife of more than forty years.
His secret? Extreme productivity!
After 40 years in the business world, Pozen is sharing his efficiency tips in his newly published book, "Extreme Productivity: Boost Your Results, Reduce Your Hours."
BEATING THE CLOCK: A new book details how you can up your productivity at work to make more time for a life outside of it.
For many, this comes not a moment too soon.
"People are really struggling with these issues," he says. "The whole point of this is for you to make some sort of trade-off between your professional and personal life to get more personal life."
In a lengthy interview with @work, Pozen shares his tips for reclaiming wasted time and making the most out of the day:
1. Like "Memento," the end is the
beginning: "On the high-priority stuff, the key is to start at the end," Pozen says. It's important people figure out what they're after as soon as possible, what he calls reaching "tentative conclusions," so that they don't waste their time down the line. "I've seen people spend days, if not months, researching and gathering data, but only at the end did they finally figure out what they were really looking for; then they have to redo a lot of stuff," he says. "If after a day or so you force yourself to put together your tentative conclusions, then you'll have guidance for the rest of your research. Of course, these tentative conclusions will be revised. They're meant to be revised. But if you don't do them early, you waste a tremendous amount of time doing other things."
2. Productive mornings begin at night: "The night before, go over your schedule and see what you're going to do and what the purpose of what you're doing is," Pozen says. "I advocate having a two-column schedule. On the left, put down all your appointments and phone calls. On the right, put down what the purpose is. [Ask] what am I trying to get out of this?"
His other advice for productive mornings is far simpler: Lay out your clothes the night before, so you don't have to think about it and can start the day with ease. "I'm a great advocate of being boring in the morning," Pozen says.
3. Save your strength: "Routinize the routine," Pozen says. "The things that aren't important to you, whether it's breakfast or your commute, try to do them with the least energy possible so that leaves you with more energy for other things."
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